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Course Overview Project managers are often tasked with maintaining complex or multiple projects and require the ability to share resources and performance data. When the scope or volume of projects does not sustain the investment in Project Server, managers can leverage Microsoft Project Professional as a standalone solution. This course provides the skills to manage multiple or complex projects with Project Professional. You learn to create cross-project links, develop shared resources, and track and report status across multiple projects. Audience This course is useful for project managers working in a multiproject environment. Participants should be able to enter and link tasks, create and assign resources, save a baseline and track progress for single projects, or should have equivalent experience at the level of Course 299, " Microsoft Project Introduction ". Skills Gained - Leverage Microsoft Project Professional tools and techniques in a multiproject environment
- Reorganise large or complex projects into master and subprojects
- Optimise resource assignments across projects and resolve over allocations
- Track schedule, completeness and budget on complex projects and for distributed teams
- Connect project managers, teams and data across the organisation
- Integrate Microsoft Access and Excel to facilitate data sharing and accessibility
Course Outline Introduction and Overview - Microsoft Project, Portfolio and programme standards and terms
- Microsoft Project Professional for complex and multiple projects
- Identifying essential project prerequisites
Establishing a Multiproject Framework Operating within a shared environment - Setting standards for Microsoft Project Professional
- Applying a consistent feature set throughout the organisation
Managing the multiproject environment - Controlling calendars, views and fields
- Adopting a robust multiple-file management system
- Customising and deploying the Global Template with Organiser
Implementing Master Projects and Subprojects Developing consolidated projects - Compiling consolidated projects with embedding
- Utilising existing project plans
Building master and subprojects - Defining project hierarchy by inserting subprojects into a master project
- Linking tasks across projects
- Applying best practices for master and subprojects
Scheduling Project Resources Using a Shared Pool Creating a shared resource pool - Selecting preferred resource types: named, generic and sets
- Grouping resources to establish management boundaries
Employing a shared pool to your advantage - Identifying and resolving conflicts
- Viewing assignments across projects
- Resourcing projects based upon availability
Resolving resource over allocations - Prioritising subprojects and tasks
- Levelling and smoothing subprojects and tasks using priorities
Tracking Progress Across Multiple Projects Essential skills for tracking - Meaningful metrics: measuring schedule, completeness and budget
- Baselining projects and subprojects
Selecting the right tracking methods - Tracking by tasks, assignments and teams
- Evaluating the implications of different tracking methods
Maximising the information - Analysing and evaluating progress
- Determining schedule slippage
- Making adjustments and taking corrective action
- Practical guidelines for tracking complex projects
Communicating with Project Teams Developing a communication infrastructure - Integrating with third-party applications
- Employing Outlook to improve communication with team members
- Facilitating updates from local or distributed team members
- Transferring data to Access and Excel
Disseminating information to non-Microsoft Project users - Distributing data from multiple projects
- Reporting schedule and cost progress
- Customising views and reports
How to make a booking for the MPR-PMC course
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