Financials 11i: Procure to Pay

Audience

This course is designed for users in Facilities, Purchasing, Finance and Accounts Payable departments.

Skills Gained

By the end of this course delegates will be able to use Oracle Purchasing to manage the procurement process. They will also know how to manage suppliers, locations and items; how to create quotations, requisitions, purchase orders and how to receive items. Delegates will be able to understand the key set up steps relating to Purchasing and how they affect the system in daily use. By the end of this course delegates will also be able to use Oracle Payables to manage the payables process. In particular delegates will be able to process invoices, credit notes and payments, submit reports, close accounts payable periods and transfer accounting details to the General Ledger.

Prerequisites

Delegates should have knowledge of the Procure to Pay process within their own organisation.Knowledge of Oracle Navigation would be advantageous.

Course Outline

Overview of the Procure to Pay cycle

Supplier Management

• Create a new supplier account
• Merge supplier records
• Create Approved Supplier Lists

Defining and Creating Items

• Using templates
• Assigning items to organizations
• Attribute controls

Approved Suppliers and Sourcing Rules

Purchase Requisition Processing

• Setting Preferences
• Making Amendments
• Multi Line Requisitions
• Split Distribution Requisitions
• Foreign Currency
• Cancelling Lines
• Cancelling Requisitions
• Inquiries

Purchase Order Processing

• Standard Purchase Order
• Autocreating orders from requisition lines
• Blanket Purchase Orders (raising and releasing)
• Inquiries

Purchase Order Receipt Processing

• Under or Over Receipting
• Returns
• Corrections
• Receipting un-ordered goods

Approval Process

• Approve / Reject
• Forward / Reassign

Forward to Workflow Process

iProcurement

• Shopping by Store
• Shopping by Category
• Non-catalog requests
• Search facilities
• Copy, amend or cancel an iProcurement requisition
• Approval process
• Receiving
• Express receiving

Returns & corrections

Running standard Purchasing reports

• Print
• View
• Copy

Period end processes

• Generate uninvoiced receipt accruals and post to General Ledger
• Interaction with Payables at period end

Enterprise structure overview

• Organisations
• Locations
• Units of Measure
• Item Categories

Purchasing Set Up Overview

• Profile options
• Purchasing and receiving options
• Matching and tax tolerances
• Approvals