Manage Your Time with Microsoft Outlook

Course Overview

Get organised and stay organised

There never seem to be enough hours in the day and the way in which you use your time has a major impact on the achievement of personal and business goals. Time is precious and irreplaceable but often we squander it. Inbox overload can make you feel out of control and lead to high stress levels and result in poor performance, but by learning how to use Microsoft Outlook as a powerful workload management tool you can take back control. This programme provides you with the skills and tools to manage your time effectively in order to achieve the right balance for you.

Audience

This programme is for you if you use Microsoft Outlook for communication and already use it for email, appointments and managing task lists but now want to become more effective. You will have the opportunity for self-assessment, feedback and discussion, which will enable you to make the changes needed to maximise the effectiveness of your time and resources.

Skills Gained

On completion of this programme you will be able to:

• Identify strengths and weaknesses in your current time management
• Learn different methods of how to manage your time more effectively
• Understand the importance of planning and prioritising
• Use Microsoft Outlook to help manage your workload

Course Outline

What is time management?

• How effective are you at organising your time?
• Is time management your responsibility?
• The pros and cons of time management

Assessing your time

• What wastes your time?
• Common problems and how to overcome them
• Controlling interruptions and emails

The importance of planning and prioritising

• Planning ahead of time
• Calendars in Outlook
• Using Outlook for meetings
• Getting organised
• Multi-tasking
• Urgent tasks versus important tasks
• Objective setting

Managing tasks

• Entering and updating in Outlook
• Assigning tasks to individuals
• Planning with tasks
• Recurring/repeat tasks
• Printing tasks Managing emails
• Creating, utilising subfolders
• Rules
• Sorting, finding, organising

Delegation

• How to delegate effectively
• Why do we not delegate enough?
• The mistakes we make in delegation

Assertiveness

• Learning to say 'no'
• Assigning tasks to individuals

Taking back control of your time

• Producing a time log
• Personal action plan

Review of Programme

Follow On Courses

• Maximise Your Time
• Effective Communication

Manage Your Time with Microsoft Outlook / PROTIME