Minute Taking Skills (1 day)

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Course Overview

Many minute-takers have had no training in minute taking and are asked to take on this important and skilful role with little guidance. This can at best be uncomfortable and at worst stressful. Minutes are a legal record of the business that took place. Therefore, it is important that the minute taker is confident and able to take down an accurate record and write this up effectively afterwards.

Audience

This is event is for minute-takers who want to develop their skill and technique to build their confidence and stop writing too much.

Skills Gained

Delegates will learn to:

• Develop a full understanding of the different roles within the meeting process
• Know how to develop an effective agenda with the chair
• Know how to build effective relationships with the chair and other participants and senior people
• Select from three minute-taking techniques according to the type of meeting and items to be discussed
• Know how to use the brain effectively to summarise
• Understand the key role of the chair and the skills involved so they can support the chair effectively.

Course Outline

• What are the problems experienced by the chair, participants and minute-taker?
• Understand the different roles within the meeting process and how to build effective relationships for successful meetings
• Developing a clear agenda which helps the meeting to focus more on its purpose
• What to do to prepare thoroughly before the meeting
• Understanding jargon and technical meetings
• Effective chairing skills
• What different types of notes and minutes of meetings are there?
• What to note down
• Increasing levels of listening and concentration
• Understanding the speed of speech at meetings and developing techniques so you can keep up without learning shorthand
• Paraphrasing techniques and how to build and speed this up - brain aerobics for precis
• Learn three different minute-taking techniques for different types of meetings and different types of items
• Stop writing too much and yet get the important information
• Additional meeting skills such as meta-planning
• Writing up the minutes in an accurate, brief and clear format
• Choosing the appropriate writing style for minutes
• Practical exercises throughout the course, especially on the notetaking methods and paraphrasing.

Minute Taking Skills (1 day) / S-MT-1